The Company will use personal information jointly with specified parties as follows.

1) Personal information on physicians, dentists, pharmacists, nurses, and other medical professionals, users of Company’s pharmaceuticals, medical devices, and other products (including over-the-counter drug and quasi-drug), users of healthcare-related services, and other persons having business relationships with the Company

Items of personal information to be jointly used

① Name, sex, name of workplace facility, work address, work telephone number, medical specialty, department, title/position, home address, home telephone number, year of graduation, school attended, date of birth, academic society memberships

② Information on the nature, means, timing, and frequency of interviews, communications, and access by healthcare professionals

Scope of parties jointly using personal information
  • The personal information described in ① above
     

Mitsubishi Chemical Group Corporation and its affiliated companies engaged in pharmaceutical and healthcare-related businesses

Details: https://www.mcgc.com/english/group/group_outline/

 

Affiliates of Tanabe Pharma Corporation

Details: https://www.tanabe-pharma.com/en/company/group.html

 

SENSHIN Medical Research Foundation

Details: https://www.smrf.or.jp/　(Japanese only)

 

Japan Foundation for Applied Enzymology

Details: https://www.jfae.or.jp/　(Japanese only)

 

  • The personal information described in ② above

 

Companies or analytics firms that analyze data on demand among healthcare professionals toward the pharmaceutical, quasi-drug, and other industries.

 

Other pharmaceutical companies, etc., to which such analyses are outsourced

Purposes of use by parties jointly using personal information
  • The personal information described in ① above

 

Providing, collecting, and reviewing information on proper use (including information on safety or efficacy), and information regarding quality, etc. of products

 

Conducting surveys, research, development and publication in the fields of medicine and pharmacology

 

Providing and collecting medical and academic information

 

Planning, reviewing, requesting and conducting clinical trials, post-marketing studies, post-marketing clinical surveys and clinical research, etc.

 

Verifying membership status of, communicating to, and providing membership services to members of websites for medical professionals

 

Submitting notifications, reports, and applications to government and other public offices

 

Other purposes as stated on the "Purposes of Use of Personal Information" page

 

  • The personal information described in ② above

 

Providing information on demand for products, etc., among various classes of medical professionals, and conducting marketing research, advertising, etc.

Party responsible for managing personal information

Tanabe Pharma Corporation

Address: Doshomachi 3-2-10, Chuo-ku, Osaka

Representative: Akihisa Harada, Representative Director

2) Personal information on executives, employees, etc. (including their family members and retirees)

(i) Personal information to be used jointly with affiliated companies, etc.

Items of personal information to be jointly used
  1. Basic information (name, date of birth, sex, age, employee classification, date of hire, grade, education, pre-hire work history, photo, etc.)
  2. Wage-related information (salaries, bonuses, benefits, etc.)
  3. Address and family relationship information (address, family composition, dependency status, marital status, family income, etc.)
  4. Information on health status and healthcare (e.g., results of medical examinations, medical certificates, physical disability certificates, and health information obtainable from health-related programs)
  5. Information related to work, etc., carried out within the Company (telephone number, e-mail address, personal code, OA number, affiliation/position, affiliation history, work experience history, transfer information, work information, evaluation information, personnel evaluations, self-reported details, labor union history, location information while working on Company premises, etc.)

Scope of parties jointly using personal information

Mitsubishi Chemical Group Corporation and its affiliates
Details: https://www.mcgc.com/english/group/group_outline/

 

Affiliates of Tanabe Pharma Corporation
Details: https://www.tanabe-pharma.com/en/company/group.html

 

SENSHIN Medical Research Foundation
Details: https://www.smrf.or.jp/　(Japanese only)

 

Japan Foundation for Applied Enzymology
Details: https://www.jfae.or.jp/　(Japanese only)

 

Institutions to which employees are seconded

Purposes of use by parties jointly using personal information

Contacting personnel and confirming facts in order to carry out personnel and labor management, provide benefits, ensure health and safety, and offer other beneficial services to executives, employees, etc.

Party responsible for managing personal information

Tanabe Pharma Corporation

Address: Doshomachi 3-2-10, Chuo-ku, Osaka

Representative: Akihisa Harada, Representative Director

(ii) Personal information to be used jointly with labor unions

Items of personal information to be jointly used

Name, address, sex, date of birth, age, telephone number, email address, personal code, OA number, employee classification, affiliation information, transfer information, grade, date of hire, work history, union affiliation, union dues, information on workers' credit union products, Kokumin Kyosai Co-op, parent organization friendship group mutual aid and information on other union deductions, retirement/leave of absence information, leave information, information on reduced working hours, bank account for transfer of salary, etc., overtime and other work performance, applicability of discretionary work, information on congratulations and condolences, union positions, local affiliation, union service support information, evaluation information

Scope of parties jointly using personal information

Tanabe Pharma Workers Union

Purposes of use by parties jointly using personal information

Reporting on courses of action and labor-management consultations, announcing events and other activities, and providing other communications, notices, notifications, etc.

 

Using the personal information as basic data in labor-management discussions on wages and working conditions and in meetings held in accordance with labor-management agreements

 

Responding efficiently and appropriately to disasters and emergencies (including sudden illnesses and other health issues)

 

Making payroll deductions connected with union dues and with labor insurance and Kokumin Kyosai Co-op premiums, etc.

 

Providing welfare benefits or mutual aid programs enjoyed by the individual and his/her family members

Party responsible for managing personal information

Tanabe Pharma Workers Union

Address: 6F, Fushimicho Kanbe Building, Fushimi-cho 2-6-6, Chuo-ku, Osaka-shi, Osaka

Representative: Takayuki Ando, Chair, Central Executive Committee

(iii) Personal information to be used jointly with pension funds

Items of personal information to be jointly used

Name, date of birth, sex, address, telephone number, email address, subscriber number, basic pension number, virtual individual account balance, date of enrollment, date of withdrawal, benefit amount calculation, and other items necessary for benefit amount calculation for subscribers (including those who choose to pay in advance)

Scope of parties jointly using personal information

Tanabe Pharma Corporate Pension Fund

Purposes of use by parties jointly using personal information

Contacting and providing information to the above parties for human resources/labor management or to provide subscribers, etc., with better services

 

Communicating and providing information on pension benefits to subscribers (including those who choose to pay in advance)

 

Preparing materials for retirement briefings, etc.

 

Offering pension counseling, etc., at implementing offices

 

Calculating figures for retirement benefit accounting

Party responsible for managing personal information

Tanabe Pharma Corporate Pension Fund

For details, please check the website below.

https://www.nenkin-kikin.jp/tanabe-pharma/about/index.html (Japanese only)

(iv) Personal information to be used jointly with health insurance associations

Items of personal information to be jointly used

Name, address, date of birth, telephone number, e-mail address, personal code, OA number, affiliation, bank account for transfer of salary, etc., data on statutory and voluntary non-statutory medical examinations (hepatitis C and B virus tests, fundus examination, colon cancer tests, abdominal ultrasonography, stomach examinations, breast cancer tests, uterine cancer tests, prostate cancer tests, dental examinations), test/examination results, comprehensive assessment, and guidance items

Scope of parties jointly using personal information

Tanabe Pharma Health Insurance Society

Purposes of use by parties jointly using personal information

Maintaining and promoting health, providing health guidance, etc.

 

Reflecting aggregate results in health project planning

 

Reporting results to labor standards inspection offices, encouraging those requiring reexamination to undergo medical examinations, offering health consultations and health guidance by industrial physicians and public health nurses

Party responsible for management of personal information

Tanabe Pharma Health Insurance Society

Address: Doshomachi 3-2-10, Chuo-ku, Osaka

Representative: Tomoaki Tokuno, President

3) Personal information on healthcare professionals held by Nihon Ultmarc, Inc.

Items of personal information to be jointly used
  1. Full name
  2. Date of birth and sex
  3. Employer information (name, address, phone number)
  4. Clinical specialty
  5. Department affiliation
  6. Position/title
  7. Work responsibilities
  8. Home prefecture
  9. School attended/year of graduation
  10. Qualification/year of registration
  11. Classification/year hospital/clinic opened
  12. Memberships in academic societies and other organizations

 

Note: These items are taken from the website of Nihon Ultmarc, Inc.
https://www.ultmarc.co.jp/privacy/shared_use/index.html　(Japanese only)
For official information, please refer to the above website.

Scope of parties jointly using personal information

Nihon Ultmarc, Inc., and its medical database member companies
(member companies come mainly from the following industries)

  • Manufacturing and wholesaling of pharmaceuticals and medical devices
  • Clinical laboratories
  • (Medical) publishing and newspaper industry
  • (Medical-related) market research industry
  • (Medical-related) information service industry
  • Medical food service industry
  • CSOs (Contract Sales Organizations)
  • CROs (Contract Research Organizations)
  • SMOs (Site Management Organizations)
  • (Non-life and life) insurance business
  • (Medical-related) goods rental business
  • (Medical) software industry
  • (Medical-related) Internet service industry
  • Government and medical associations

Purposes of use by parties jointly using personal information
  • Providing information on urgent safety information, revised attachments, etc.
  • Providing, collecting and reviewing information on the proper use of pharmaceuticals and medical devices
  • Identifying where pharmaceuticals and medical devices are used and maintaining a contact network
  • Providing, collecting and reviewing medical and academic information in the fields of medicine and pharmacology
  • Providing, collecting and reviewing information to support the opening and operation of clinics
  • Providing, collecting and reviewing information to support the computerization of medical information
  • Conducting surveys on usage and user needs for pharmaceuticals, medical devices, etc.
  • Offering support for epidemiological surveys and research in the fields of medicine and pharmacology
  • Managing facilities for health counseling and certifying/managing physicians, dentists, and pharmacists
  • Authenticating and managing memberships for websites for physicians, dentists, and pharmacists

Party responsible for managing personal information

Nihon Ultmarc, Inc.
For details, please check the website below.
https://www.ultmarc.co.jp/privacy/shared_use/index.html　(Japanese only)

4) Personal information pertaining to the Company's business partnership with Eli Lilly Japan K.K.

Items of personal information to be jointly used
  1. Full name
  2. Sex
  3. Employer information (name, address, phone number)
  4. Hospital department
  5. Email address
  6. School attended/year of graduation
  7. Classification of practitioners and working doctors
  8. Name of medium
  9. Other items necessary to achieve the following purposes of use

Scope of parties jointly using personal information

Eli Lilly Japan K.K.

Purposes of use by parties jointly using personal information
  • Providing products
  • Providing and collecting information related to proper use, quality, and safety and other product-related information
  • Providing, collecting and analyzing usage status, actual usage conditions, usage needs, and other product marketing information
  • Providing, collecting and reviewing academic information and other business-related information
  • Conducting clinical trials, post-marketing monitoring, and other surveys and research related to projects
  • Submitting notifications and reports in accordance with laws, regulations and other norms
  • Providing information to third parties to the extent necessary to carry out each of the preceding purposes

Parties responsible for managing personal information

Eli Lilly Japan K.K.
For details, please check the website below.
https://www.lilly.com/jp/privacy　(Japanese only)

 

Tanabe Pharma Corporation
Address: Doshomachi 3-2-10, Chuo-ku, Osaka
Representative: Akihisa Harada, Representative Director

5) Personal information pertaining to the demands, etc. of healthcare professionals

Items of personal information to be jointly used
  • Medical institution identification code/medical worker identification code for each medical worker
  • Information on provision of information regarding pharmaceuticals, medical devices, etc. for each healthcare professional (Number of providing information via emails or on face-to-face basis, number of seminar participation, number of website (content) accesses)

Scope of parties jointly using personal information

Limited to drug/medical device manufacturers/marketers, medical Internet service providers, medical information processing/information provision service providers, and medical market research providers

 

For details of parties jointly using personal information, please refer to the website of Nihon Ultmarc, Inc.
https://www.ultmarc.co.jp/privacy/shared_use02/list/index.html　(Japanese only)

 

Purposes of use by parties jointly using personal information

Investigating and analysing demand and interest in pharmaceuticals and medical devices, etc., and planning of marketing strategies

Party responsible for managing personal information

Nihon Ultmarc, Inc.
For details, please check the website below.
https://www.ultmarc.co.jp/privacy/shared_use02/list/index.html　(Japanese only)

6) Personal information pertaining to the Company’s business partnership with Pfizer Japan Inc.

Items of personal information to be jointly used
  1. Full name
  2. Employer or affiliation information (name, department name, title)
  3. Contact information (address, phone number, Email address)
  4. Work responsibilities
  5. Other items necessary to achieve the following purposes of use

Scope of parties jointly using personal information

Pfizer Japan Inc., Pfizer Global Supply Japan Inc. and Pfizer R&D Japan G.K.

Purposes of use by parties jointly using personal information
  • Providing products
  • Providing, collecting and reviewing information related to proper use, quality, and safety and other product-related information
  • Providing, collecting and analyzing usage status, actual usage conditions, usage needs, and other product marketing information
  • Providing, collecting and reviewing academic information and other business-related information
  • Conducting clinical trials, post-marketing monitoring, and other surveys and research related to projects
  • Response, reviewing and survey for inquiries, complaints and other contacts related to products
  • Sharing information and formulating policy for business partnership with the above parties jointly using personal information
  • Submitting notifications and reports in accordance with laws, regulations and other norms
  • Providing information to third parties to the extent necessary to carry out each of the preceding purposes

Parties responsible for managing personal information

Pfizer Japan Inc.
For details, please check the website below.
https://www.pfizer.co.jp/pfizer/privacy/sharing　(Japanese only)

 

Tanabe Pharma Corporation
Address: Doshomachi 3-2-10, Chuo-ku, Osaka
Representative: Akihisa Harada, Representative Director